1. Purpose

This policy outlines the terms and conditions under which vendors will be onboarded and engaged by Anukarati Homes Pvt. Ltd. to ensure ethical practices, compliance, quality assurance, and operational efficiency.

2. Scope

This policy applies to all third-party vendors, contractors, suppliers, service providers, consultants, and subcontractors who provide goods or services to Anukarati Homes Pvt. Ltd. across all divisions: Solapur, Mumbai, and Corporate Office.

3. Onboarding Requirements

a. Documentation Submission

All vendors must submit the following documents:

• PAN Card

• GST Registration Certificate

• MSME Certificate (if applicable)

• Company Profile

• Cancelled Cheque

• Bank Account Details (with IFSC Code)

• Relevant Government Licenses (Labour License, Shop & Establishment, PF/ESIC if applicable)

• Signed NDA (Non-Disclosure Agreement)

• Signed Vendor Registration Form (provided by the company)

b. Verification & Due Diligence

• Background check and verification by Procurement/Legal Department

• Physical visit to vendor premises (if required)

• Assessment of past performance and client references

4. Approval Process

Vendor onboarding must be approved by:

• Head of Procurement / Purchase Department

• Functional Head of the respective user department

• Accounts Department (for payment clearance setup)

• Senior Management (for high-value vendors)

5. General Terms & Conditions

a. Service Standards

• Vendors must adhere to timelines, quality standards, and specifications as per the Purchase Order/Agreement.

• Substandard work or delays may result in penalties or termination.

b. Compliance

• Vendors must comply with all applicable statutory laws (GST, PF, ESIC, Labour Laws, Environmental Norms, etc.).

• Any violation will result in immediate suspension.

c. Payment Terms

• Payments will be made within 30 to 45 days upon submission of a valid invoice and satisfactory delivery.

• All payments will be processed via bank transfer only.

d. Pricing & Rate Agreement

• All prices must be pre-approved in writing.

• Rate contracts will be reviewed annually or as per contract terms.

6. Confidentiality Clause

Vendors must maintain confidentiality of any data, designs, or proprietary information shared by the company. Breach of this clause will result in legal consequences.

7. Safety & Site Discipline

• Vendors working on-site must ensure all personnel follow safety norms, wear PPEs, and maintain discipline.

• Any injury or accident must be reported immediately.

8. Code of Conduct for Vendors

• No gifts, commissions, or bribes should be offered to any employee of Anukarati Homes Pvt. Ltd.

• Vendors must maintain professionalism, honesty, and ethical conduct.

• Violations will result in blacklisting.

9. Dispute Resolution

Efforts will be made to resolve disputes amicably. If unresolved, matters will fall under the jurisdiction of courts in Mumbai, Maharashtra.

10. Blacklisting Criteria

Vendors will be blacklisted for:

• Repeated non-compliance or quality issues

• Misrepresentation or false documentation

• Breach of contract/confidentiality

• Ethical violations (bribery, fraud, etc.)

11. Termination Clause

• The company reserves the right to terminate the vendor relationship with or without cause, by providing written notice.

• Immediate termination applies in cases of fraud, safety violations, or criminal activity.

• The company may also terminate services within 30 days.

12. Contact for Vendor Support

For registration, onboarding, and any queries, vendors may contact:

KARMYOGI | AVP REALTY LLP
WEAVING Sustainable Lifestyles